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Hi there, 3asdf12.
Thanks for joining us in this thread. I've got some information to share about mailing W-2 Forms in QuickBooks Online (QBO).
All forms should be filed electronically as mandated and encouraged by the IRS. To determine your state requirement, you can check out this article: States that require Electronic W-2 Filing.
If you're authorized to print and mail the W-2 Form, please follow these steps:
- Go to Taxes.
- Select Payroll Tax.
- Select the Annual Forms link.
- Click on the W-2, Copies B, C & 2 link.
- Set the period year.
- Select View to review and print the form.
- Click on the Print icon.
To help you with the process, I've attached some screenshots below.
Here's a great article for further guidance: Print W-2 forms. Then, mail the form to the IRS and your state agency.
This should help you print and mail the form. Leave a comment below if there's anything else you need. I'll be around. Have a great weekend.