Employees and payroll

Hi there, 3asdf12.

Thanks for joining us in this thread. I've got some information to share about mailing W-2 Forms in QuickBooks Online (QBO).

All forms should be filed electronically as mandated and encouraged by the IRS. To  determine your state requirement, you can check out this article: States that require Electronic W-2 Filing.

If you're authorized to print and mail the W-2 Form, please follow these steps:

1. Go to Taxes.
2. Select Payroll Tax.
3. Select the Annual Forms link.
4. Click on the W-2, Copies B, C & 2 link.
5. Set the period year.
6. Select View to review and print the form.
7. Click on the Print icon.

To help you with the process, I've attached some screenshots below.

Here's a great article for further guidance: Print W-2 forms. Then, mail the form to the IRS and your state agency.

This should help you print and mail the form. Leave a comment below if there's anything else you need. I'll be around. Have a great weekend.