RenjolynC
QuickBooks Team
QuickBooks Team
‎July 19, 2019 12:41 AM

Re: How do employee choose a project name when they fill in their timesheet? Or how to link time ...

I'd like to share how timesheet works in QuickBooks, AlanS0112,

 

The Timesheet function in the employee section is separate from the Weekly Timesheet showing in the Plus (+) window.

 

When you set up the Employee Portal, your employee will only be able to enter the start and end time of their payroll hours. The option for adding the project time is unavailable in this field.

 

Instead, you'll need to set up the employee as a Time tracker in the Manage Users page. This allows your employee to add time for their projects.

 

Here's how:

  1. Click the Gear icon located in the upper right-hand corner.
  2. Under Your Company, click Manage Users.
  3. Click Add user, and select Time tracking only.
  4. Click Next.
  5. Select or add the employee, and click Next.
  6. Enter contact information, and then click Save.

An invitation will be sent to their email address, so they can log in to the Time tracking page. Then, they can select either Weekly timesheet or Single activity to enter the time and select the specific project.

 

Once they're done entering the time, you can see the information when you go to the Weekly timesheet or Single activity section in your QuickBooks. 

 

I'm adding this article that contains additional information on how to turn on and set up time tracking. 

 

You can always reach out to us if you need more help with timesheets in QuickBooks. Have a great day!

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AlanS0112
Level 1
‎July 19, 2019 08:46 PM

Payroll and STP

Thank you for your reply. The method you mentioned is the same as clicking the "Plus" sign on the top right corner and then under: Employee, choose "single time activity" or weekly timesheet. The problem is, what you input here, does not show up in the timesheet for each employee under the "Employees" section. For example, I added 8 hours on 17th July for an employee Derek for a project ABC using the above method. Then I go to Employee section, click on "Mange Employee"-Approve Timesheet. This 8 hours does not show up. If it does not show up it can not be paid in the payrun. I also found that the 8 hours that I recored above, does not affect the Profit and Loss statement either.
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AlanS0112
Level 1
‎July 19, 2019 08:55 PM

Payroll and STP

My aim is for each of our workers to input time spent on the project that he/she worked on each day, and these time can show up in project tracking, and also show up in their own timesheet for approval and then be paid. Can this be done? is the above time tracking a form of management accounting side of things, while Payroll portal is financial accounting side of things, so these two are completely seperate from each other? If an employee wants to be paid he login his timesheet via payroll portal, then if we want to tracking his time to project we need to ask him to log his time again using the method above, which does not affect the numbers on our book. Basically he just have to log his time twice?, thanks!
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RCV
QuickBooks Team
QuickBooks Team
‎July 20, 2019 12:41 AM

Payroll and STP

Thanks for coming back, AlanS0112.

 

Yes, you are right. The time tracking is for financial accounting only while entering employee's hours on timesheets is for payroll side.

 

The time tracker will only track your employee's hours consumed in a project. Then, the time detail will automatically appear when creating customer invoices.

 

That's the reason why the hours are not reflecting when you approved time on the Employees page.

 

To affect the Profit and Loss statement, you'll need to create an invoice and add the billable time you entered in the Single Time Activity or Weekly.

 

Please visit the Community if you need anything else with payroll. I'm here to help.

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AlanS0112
Level 1
‎July 20, 2019 10:51 AM

Payroll and STP

Thank you for your reply. Now i undertsand how payroll and tme tracking works. I wonder if there is solution to what I need to achieve as mentioned above? The billable time is not applicable to our business as we do not bill customer on these hours. I can give you one example. Project ABC, total cost agreed and invoiced to customer: 5000 dollars Derek, Alex, and John are working on this project, and on 14th July they would fill in their timesheet to get paid. Lets say their hours on the day are 4, 6, and 8 hours respectively. What should we do if we want to achieve these two goals at the same time: 1: employee fill in their time and get paid via payroll run 2, their time shows up on project tracking time cost thanks
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Mark_R
Moderator
Moderator
‎July 20, 2019 01:27 PM

Payroll and STP

Hello there, @AlanS0112.

 

Currently, we don't have an option to let your employee fill their time and get paid via payroll run. Also, entering their time to show up on the project tracking time cost isn't available.

 

But I've got a workaround for you that you may consider. You can look for a third-party application for project and time tracking features.

 

To find for a third-party app, click on the Apps tab at the left menu, then enter a keyword, like "Time Tracking" and "Project Tracking."

 

Also, I want to let you know that your voice matter and we're taking note of your feedback and suggestions to improve the experience we're providing.  

 

For now, you can visit our Blog to learn what new updates are being released, as well as additional references while working with QuickBooks.  

 

Please don't hesitate to get back to me if you have any additional questions about QuickBooks. Have a great day.

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