Hi there, ShannonH.
Thank you for the detailed information you've provided about your concern in printing forms. I also appreciate you trying to speak with support to fix the issue. This isn't the experience I want you to feel while using QuickBooks Desktop. I'll share troubleshooting steps to ensure you're able to print the forms accurately. Before that, you'll need to assure that your QuickBooks is updated to the latest release and your computer is connected to the printer and that the printer software is installed. Then, follow the steps below.
First, you'll have to your printer if this can print outside of QuickBooks, Here's how:
- Choose Start and browse to Notepad.
- Enter some text and choose File. Then, Print.
- Select the correct printer and click Print.
If that didn't work, please follow the steps below.
- Turn off the printer, restart your computer. Then, turn the printer back on. Make sure the printer paper is loaded correctly.
- Choose the Windows Start button and browse to the Control Panel. Then, double-click Printers and Faxes.
- If the printer shows Offline, right-click the printer and click Use Printer Online.
- Double-click the printer and if there are print jobs displayed in the queue, choose Printer and Cancel All Documents.
- Close the window. Then, right-click the printer and choose Properties. Then, select Print Test Page. Note: If the printer is a network printer and the test page does not print, network issues could be the cause.
If the issue persists, please click this article to see another troubleshooting instruction to fix the printing issue and start following step three: Resolve printing issues.
Please note to make sure that the information is dated for 2020 and the transaction types are paychecks. Since you confirmed that you entered the corrected federal and state wages preparing W3, you'll need run the Payroll Summary report. Then, make sure you've also entered the information that shows from there.
Please click this article to view different information on how various payroll tax forms work in QuickBooks and to see their definitions: Payroll 101.
The Community is always here, so let me know if you have any questions about your tax forms. Have a good one.
