Truncating Social Security Numbers is still not available when printing out W2 forms in QuickBooks Desktop Payroll, cbolt. Let me help you send this suggestion to our development team and provide you with an alternative.
Please note that truncation of SSNs on employee copies of Form W-2 is voluntary. The SSA still requires the full SSN on Copy A of Forms W-2.
Here’s a link from the IRS for more details on this matter: https://www.irs.gov/pub/irs-pdf/iw2w3.pdf.
As a workaround, I recommend inviting your employees to QuickBooks Workforce, which allows them to access W2 forms with masked Social Security Numbers.
To help you through this process, I'll provide these informative articles as a comprehensive guide:
I'd also suggest sending feedback about being able to truncate SSNs on employee copies of the W2 forms. Here's how:
- Go to the Help menu, look for Send Feedback Online, and then choose Product Suggestion.
- Choose the type of feedback in the drop-down list for Type of Feedback and Product Area fields.
- Enter a brief description of your request.
- Click the Send Feedback button.
Allow me to provide you with some additional helpful resources that may be useful when filing your tax forms:
Please remember that the QuickBooks Team and the entire forum are always available to assist you. Whether you're processing employee payments, distributing tax forms, or handling any other year-end payroll tasks in QuickBooks, we're here to ensure that everything runs smoothly.
