You can make a payment directly to your state agency, Podsauto. By the end of the quarter, get the correct gross income amounts of your employees' salaries and multiply the employer's SUI rate. Then, multiply the result by an additional 5%. Let me provide further assistance to help you understand this process better.

Before we continue, please note that it's advisable to have your QuickBooks first you that you need to open the Quarterly Summary report to get the accurate gross income from your employees paycheck.

Additionally, here's an example of the calculation:

Juan made a gross of $1,000 for the pay period. His employer's SUI rate is 1.75%.

The MN SUI due is $17.50, and the Special Assessment due is $0.88 ($17.50 x 5%), not $50.00 ($1,000 x 5%).

Moreover, after you make the payment and QuickBooks is set up, you can apply the liability adjustment. Here’s how to do it:

1. Go to the Employees, then Payroll Taxes and Liabilities.
2. Click the Adjust Payroll Liabilities.
3. In the Date and Effective Date fields, select the last paycheck date of the affected month or quarter.
4. In the Adjustment is for: section, select Employee Adjustment to correct your employee’s YTD info. Then select the employee's name. Do this even if the item being adjusted is a company-paid item.
5. Under the Item Name column, select the payroll item you want to adjust.
6. Enter the Amount of the adjustment.
   • If the item is under-withheld, enter a positive amount to increase.
   • If the item is over-withheld, enter a negative amount to decrease.
7. Enter the amount under the Income Subject to Tax column if you need to make a wage base adjustment.
8. Under Memo, enter a note about the adjustment for reference.
9. Select Accounts Affected, then OK.
   • Select Do not affect accounts to leave balances unchanged for the liability and expense accounts. The adjustment will only change the year-to-date amounts on your payroll reports.
   • Select Affect liability and expense accounts if you want the transaction to reflect in the liability and expense accounts.

Furthermore, you can check this article for more detailed information about the adjustment: Adjust payroll liabilities in QuickBooks Desktop Payroll.

Since you've paid outside, you need to mark the state tax payments as paid  in QuickBooks for recording purposes. Refer to this article: Enter historical tax payments in Desktop payroll.

You can also run a payroll summary report, which gives you the total payroll wages, taxes, deductions, and contributions. In case you need help with running this report, click the Reply button and we'll respond to you as soon as possible.