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There are a couple of scenarios I can think of to ensure you can track billable time entries in QuickBooks Online, @neirbos.
Yes, you're right. If your vendor sent you a bill, then there's no need to track the hours. This is because it can cause duplicates or to double counting of the hours. You can just wait for the bill, and then make it billable to a project. To achieve this, you can follow the steps given by my peer Ryan_M. This time, please ensure to associate the correct bill.
If your vendor hasn't sent you a bill yet, you can pull up and then customize the Time Activities by Employee Detail report. This way, you'll easily know the total numbers worked. Here's how:
- Go to the Reports menu.
- Find and open a Time Activities by Employee Detail report.
- Click the Customize button.
- Pick a period under Time Activity Date.
- In the Filter section, choose the vendor from the Employee drop-down. Or if you want all of them on one report, check multiple names.
- Click Run report.
- Also, you can click the Save customization button at the top to keep a copy of this report for future use. For more tips, I'll be adding this handy article: Memorize reports in QuickBooks Online.
Once done, you can now create a bill or write a check for that vendor like you normally would. For more insights, please review this article: How to pay a vendor from timesheet entries.
Aside from the above report, you can also access the following reports on the Reports menu for time tracking purposes:
- Unbilled time
>Highlights the products or services (time activities) you haven't invoiced yet.
- Time activities by Customer Detail
>Shows the products and services (time activities) your employees provided to each customer.
- Recent/Edited Time Activities
>Outlines the time activities your employees recently entered or edited.
You can count on me if you have more questions about managing your time sheets or vendors in QBO. Just add a reply in the comment section so I can assist you right away. Take care and have a good one.