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Buy nowWe use purchase orders in QBO to buy a number of items that we resell. Our current process is to wait to receive the inventory when we receive the bill/invoice from our supplier but this doesn't reflect our real time needs. In many cases we create a purchase order, pick up the material from a vendor, and deliver to our customers on the same day. But it often takes 7-10 days before our vendor emails an invoice to us and before process that purchase order into a bill connected with the invoice. During those 7-10 days our inventory levels don't reflect an accurate count of on hand inventory and they also show items on order that have already been received.
I would like a two step process where we can receive the inventory into QBO against the outstanding PO when we take physical possession of the material, but then wait for the invoice to arrive to create the bill, (that way we can including our supplier's invoice number and expected payment date on the bill.) Is this possible? From what I can see below the only option is to adjust the inventory level outside of the PO process and from other readings it looks like the inventory receipt process in general has only two options, either to receive with a bill or without. I guess I'm looking for a hybrid option.
Thank you for your input.