Let's get them sorted out, Carolexx.

Regarding the deposit, it looks like it wasn't linked to the invoice. You'll have to link it manually. I'll show you how:

1. Open the deposit, then change the account to Accounts Receivable.
2. Click Save & Close.
3. Open the invoice, then click Receive Payments.
4. Click Apply Credits, then go to the Credits tab.
5. Select the deposit, then click Done. 
6. Click Save & Close. 

This should keep both A/R account and Undeposited Funds accurate.

Let's go over to the expenses charged to jobs. You can enter a billable expense transaction. This occurs when you perform work on your customer's behalf. You can easily track billable expenses so your customer can reimburse them when they receive their invoice.

Here's how to create a billable expense:

1. Click Banking, then go to Write Checks.
2. Fill in the necessary fields.
3. Check the Billable box, then select the customer.
4. Click Save & Close.

Then, create an invoice. Here's how:

1. Click Customers, then select Create Invoices.
2. In the Billable Time/Costs window, click Select the outstanding billable time and costs to add to this invoice?.
3. Click OK.
4. In the Choose Billable Time and Costs window, go to the Expenses tab.
5. Select the billable expense, then click OK. 
6. Click Save & Close.

Get back to this thread if you have more questions. We're here to fill you in.