Proper documentation is key to maintaining accurate financial records, @HVS22. I’m here to help you navigate the steps needed to get those funds back where they belong.

Creating a check is a straightforward and effective method to withdraw the mistakenly deposited owner's drawback into your employer's account. This approach allows for a clear transfer of funds while ensuring proper documentation in QuickBooks Online (QBO).

For detailed steps, Here's how:

1. Log in to your QuickBooks Online account.
2. Click on the + New button located in the left-hand navigation menu.
3. Under the Other section, select Check.
4. Enter your employer's name.
5. Select the business checking account for the funds under the Bank Account dropdown. Then, set the date of the withdrawal.
6. Enter the amount and select or create an account under the Category field.
7. After reviewing all the information for accuracy, click Save and Close to finalize the Check.

For a more detailed and comprehensive overview of this process, check out this helpful article: Create and record checks in QuickBooks Online.

You could also add a note in the Memo field to clearly explain the purpose of this transaction. This note will serve as a reminder of why the withdrawal occurred, which is especially important for future reconciliations or audits.

Since your employer's account is outside QBO, it's essential to keep detailed records of this transaction for future reference. Ensure that any documentation related to this withdrawal is stored securely.

Furthermore, it would be best for your employer to consult with an accountant to ensure compliance with any tax implications of this transaction.

Additionally, I’ll provide you with a valuable resource on effectively balancing your accounts: Reconcile an Account in QuickBooks Online. This guide offers a step-by-step process to ensure your financial records align perfectly with your bank statements, enhancing your overall accounting accuracy.

This channel is always open for any inquiries and concerns you may have in the future. If you have anything else you'd like to discuss in this forum about recording your entries, please share it below. The Community team and I are excited to help you navigate, ensuring precise record-keeping.