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Replying to:
Jelayca V
QuickBooks Team

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I appreciate you coming back, knapiks. 

 

To clarify, in a Journal Entry (JE),  the credit side represents bank account where the bulk payment is.

To link the JE to the unpaid invoices, you'll want to utilize the Received payment feature. This allows you to accurately track your accounts receivable and ensure that your financial records reflect the payments received from your customers.

Here's how: 

 

  1. Select + New.
  2. Select Receive payment.
  3. Choose a customer.
  4. Under Outstanding Transactions, select the invoice.
  5. Under Credits, select the journal entry to apply it as a credit.
  6. Select Save and close.

 

Alternatively, to track the A/R, you can consider running the transaction journal report to ensure that each one is applied to the correct invoice. I'll lay down the steps to help you find them. 

 

To check multiple invoices, we can use the customized Journal report: 

 

  1. Go to Reports.
  2. In the search box, search for Journal, then click the result. 
  3. Click the Customize button.
  4. Check Transaction Type, then select Invoice.
  5. Add other customization settings if needed.
  6. Once done, click Run report

 

Nonetheless, it is advisable to consult with your accountant to determine the best course of action. They can guide how to handle the situation appropriately and ensure that your financial records remain accurate and compliant.

If you need assistance finding an one, you can vsit this page for your guide: Find a ProAdvisor

 

After managing those invoices, I'll also add this article if you need help creating customer statements: Create and send customer statements in QuickBooks Online.

 

You can reply here again if you have more concerns about your invoices and how the accounts affect your books. I will be around to help. Best regards. 

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