I'm glad to see you in the Community today, bobleilich.
Maintaining a well-organized list helps to speed up your bookkeeping process and simplifies the task. Allow me to guide you through the process of merging your accounts.
The task mentioned above can be carried out in all QuickBooks Online (QBO) versions. However, you need to switch to the Accountant view to complete the action.
Merging accounts is a permanent process, and the option to reverse it is unavailable. Additionally, accounts linked to online banking can't be merged or deleted.
When the accounts you're working on have reconciliation reports, it's essential to first save them. Please note that the reconciliation history of the merged account may not be maintained, but the transactions will remain reconciled on the merged account.
When you're ready, let's proceed to the Chart of Accounts page to carry out the task. Here's how:
- In your company, head to the Gear icon ⚙ and choose Chart of accounts.
- Look for the account you wish to keep and click the dropdown ▼ in the Action column to select Edit.
- Take note of the Save account under (Account Type), Tax form section (Detail Type), and Account name (Name) of the account.
- Make sure the information is the same between the accounts you want to merge.
- Check if the account is a subaccount or a parent account. Their names of subaccounts are indented in the Name column of the Chart of accounts list and note the parent account it's linked to.
Now that we have all the details, let's handle the duplicate account. Simply follow these steps:
- In your company, head to the Gear icon ⚙ and choose Chart of accounts.
- Look for the duplicate account (one you won't keep).
- Press the dropdown ▼ in the Action column and choose Edit.
- Edit the Account name (Name), and Tax form section (Detail Type) so the duplicate's information exactly matches the one you wish to save.
- Click Save and Yes, merge accounts to confirm the action.
For additional information, you can browse through this reference: Merge duplicate accounts, customers, and vendors in QuickBooks Online. From there, you'll learn how to handle the parent and subaccounts.
Explore these resources to learn which accounts you can delete, modify, or merge. From there, you'll gain insights into the importance of using the appropriate account types and detail types. Browse each link to view the full details:
If you run into any roadblocks while merging the accounts or need further assistance navigating through QBO, let me know in the comment section below. I'm always ready to assist you further. Enjoy your weekend, bobleilich.
