Greetings, @ DunedinMusicSociety.

I can share some information on how you can set up billable expense in QuickBooks Desktop.

Depending on the set up or agreement you have with your  vendor, here's how you can process and record vendor refund in QuickBooks Desktop.

• The vendor sends you a refund check for a bill that is already paid.
  1. Record a Deposit of the vendor check.
  2. Record a Bill Credit for the refunded amount.
  3. Link the deposit to the Bill Credit.
• The vendor sends you a refund check for returned inventory items.
  1. Record a Deposit of the vendor check.
  2. Record a Bill Credit for the returned items.
  3. Link the deposit to the Bill Credit.
• The vendor sends a refund check that is not related to an existing bill.
  1. Record a Deposit of the vendor check.
  2. Record a Bill Credit for the amount of the Vendor Check.
  3. Link the Deposit to the Bill Credit.
• A vendor sends a refund check on behalf of the original Vendor.
  1. Create a deposit for the vendor who sent the refund check.
  2. Create a Bill for the Amount of the Deposit and apply it to the Deposit.
  3. Create a Credit for the Original Vendor.
  4. Create a Bill for the Amount of the Credit affecting the Wash Account and apply the Bill to the Credit.
• The vendor sends you the refund as a credit card credit.

Keep in touch with us here in the Community if you have other question about creating credit memo for your customers and processing vendor refunds. I’ll be here should you need further assistance.