My question in regards to receiving inventory hasn't been answered. We create a PO for most orders. When the item physically comes in it arrives at a remote facility where the packages is opened, the ite(s) counted and the serial number logged. However, our warehouse facility does not receive the invoice, that is sent to the location where the accounting happens. 

1. If the person receiving the item were to go to the PO, there is no option there to show that the item was received other than to "create bill". The result is a bill is created in the accounting system but no actual bill has been received (entered) into the accounting system.

2. This creates a problem since an invoice (bill) will eventually be received from the vendor but the accounting system will already have a bill entered opening up the possibility that a second bill will be entered.

3. There should be a step (receiving report) in between that will sow the item being entered as received but not showing a bill to be paid. 

How can this be done. Every company I have ever worked for has this step in inventory management. It allows for an audit trail showing who received the item, a serial number, if applicable can be added and tracked at a later date if necessary and removes the confusion regarding bills and whetere there is an actual bill form the vendor or a fake bill entered to satisfy the need to show if the item was received or not prior to payment of the bill.

This seems like a very simple and essential step in the accounting process. Anyone have a suggestion here?