I can see how the Archive feature could help your business, motch6.

Since you're unable to see the option, the only possible way, for now, is to use the condensed data utility tool.

You'll have to create first a backup copy of your company data and then condense it so that your backup will serve as your archive file, and the condensed data will be used as your working file. 

You can also read our articles and topics by visiting our QuickBooks Help page. I'm sure they can help you with other tasks in QuickBooks Desktop.

You can always get back here or post more questions if there's anything else you need help with, so I can get you taken care of.