Thanks for the clarification, @LydiaMAC. I'd be glad to help you sort this out.
In your situation, we can add the employees who use the cards as subaccounts and use the debit card as the parent account. In this manner, you can track particular accounts that are a part of a parent or primary account. After that, you can use those accounts to monitor your employees' spending going forward.
Please be aware that a parent account and a subaccount need to be of the same account type. You can ask your accountant or a QuickBooks Certified ProAdvisor for advice if you're unsure of what kind of account to utilize. They can then help you with the procedure and guarantee the accuracy of your book since they are acquainted with what is best for your company.
Here's how to add a subaccount:
- At the top bar go to the Lists menu, then select Chart of Accounts.
- From the Account dropdown, click New.
- Choose an account type and Continue.
- Enter the account details.
- Tick the Subaccount of checkbox.
- From the Subaccount of dropdown, select the parent account which is the debit card.
- Then select Save & Close.
For additional details, you can refer to this article: Add, edit, or delete accounts in QuickBooks Desktop
Furthermore, with regard to the existing transactions, you'll want to delete and then recreate the transactions. If you want to batch-delete transactions, you can refer to this article: Batch delete or void transactions in QuickBooks Desktop Accountant Edition.
I've also added the following articles for future reference:
Feel free to post a reply if you need further assistance. I'll be around. Have a good one!
