Hi there, @len2.

Thanks for getting back to us and sharing additional details. I'll be happy to elaborate what triggers the C and R statuses. This way, you'll get a better grasp in handling your bank transactions.

The Cleared (C) status appears when a bank transaction has come directly from your bank. This could be via a bank feed or from importing a bank statement. This tells you when a transaction in QuickBooks is also on your bank statement.

So when you download or import transactions and accept them, QuickBooks marks them as "C." This means they're ready to be reconciled. When you next reconcile your bank account, the transactions are already selected, speeding up the bank reconciliation process.
 

Also, when you manually enter a bank transaction, QuickBooks doesn't mark it as cleared. You still need to check if this matches your bank statement. You may manually add the C status or match it with the downloaded transaction to tag it automatically as cleared.

Finally, reconciled transactions are those that have been included in a bank reconciliation. As I've mentioned above, cleared transactions are already marked on the Reconciliation page. The Reconciled (R) status shows after confirming that these entries match your bank statement.

Let me know what you think and if you make any important discoveries along the way! I'd love to chat about it.