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Brownbear511
Level 2

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I don't think your response is correct... What am I missing? 

I conclude that:

Reimbursed = 100% deductible (with $ limitations) 

Unreimbursed = 50% deductible (some exceptions)

 

Below is directly from the IRS website:

https://www.irs.gov/faqs/small-business-self-employed-other-business/income-expenses/income-expenses...

 

 

  • Generally, reimbursed non-entertainment-related meal expenses are deductible if your business trip is overnight or long enough that you need to stop for substantial sleep or rest to properly perform your duties. You can figure all your travel meal expenses using either of the following methods:
    • Actual cost. If you use this method, you must keep records of your actual cost.
    • The standard meal allowance, which is the federal meals and incidental expense (M&IE) per diem rate. The GSA website lists these rates by location. Note that lower rates apply for the first and last days of travel.
  • The deduction for unreimbursed non-entertainment-related business meals is generally subject to a 50% limitation. You generally can’t deduct meal expenses unless you (or your employee) are present at the furnishing of the food or beverages and such expense is not lavish or extravagant under the circumstances.
  • For more information on a temporary 100% deduction for food or beverages provided by a restaurant paid or incurred after December 31, 2020, and before January 1, 2023, refer to Notice 2021-25PDF. For more information on a special rule that allows the temporary 100% deduction for the full meal portion of a per diem rate or allowance, refer to Notice 2021-63PDF.

 

BTW, that did not answer his question. I think the following link may offer a solution:

https://quickbooks.intuit.com/learn-support/en-us/reports-and-accounting/how-do-i-setup-an-account-f...

 

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