Welcome to the QuickBooks family, @35476390. I can help you show the balance of your tenant in the balance summary report in QuickBooks Desktop (QBDT).
You can enter the invoice individually and match the deposits to record each transaction. Or you can create a journal entry, and collate all the paid transactions with the opening balance of the tenant.
Before doing so, I recommend speaking with an accountant to set up the previous transactions and assign them to the correct accounts. It will help you avoid getting issues in the future, especially with the taxes.
Here's how to create a journal entry:
- Go to the Company menu and choose Make General Journal Entries.
- Enter the date, amount, and description on each line item. Ensure that the debits equal your credits when you're done.
- Click Save or Save & Close.
For more details about the first option I've mentioned, you can check out this article: Get started with customer transaction workflows in QuickBooks Desktop.
Once you're ready, you can now create a billing statement for your tenant. I've got an article about this process: Create a billing statement.
Please don't hesitate to let me know if you have any QuickBooks-related concerns. I'm here to back you up. Take care always!
