Thanks a lot for this.  The "borrowed" path is the one I will take. 

Noted on how badly this was done to begin with and it was avoidable if the proper procedures were in place before this happened.  But they were not in place and so now I am cleaning it up. 

I was hoping to keep track of how much we spent at Staples, to use your example, both our direct payments and payments we reimbursed the employee, but there seems to be no way around losing that detail on the vendor side.  We will still have it captured in Office Supplies of course and will just have to note the shortcomings of the vendor reports.