Happy to hear that the solution outlined by my colleague's works, @User_1234.

I'll deal with your question about moving from the transaction to accounts payable in QuickBooks Desktop. So I can lead you accordingly.

In QuickBooks, you can quickly switch the transactions account at any time. However, doing this will ruin your balance and reports. That said, I suggest that you stick to how the credit is applied to the program so that your data will stay accurate. 

For more details on how Accounts Receivable and Payable works in QuickBooks, visit these articles:

• Accounts Payable workflows in QuickBooks Desktop
• Accounts Receivable workflows in QuickBooks

Further, check out these articles below on how to manage your COGs and reconcile your account: 

• Understand inventory assets and cost of goods sold tracking
• Reconcile an account in QuickBooks Desktop

Don't hesitate to leave a message below if you have follow-up questions. We monitor our Community and want to ensure that you're getting answers to your questions without being solicited to or spammed. Keep safe, User_1234.