Thank you for reaching out to the Community, @michael186. Let me share some idea about W-9 in QuickBooks Online (QBO).

You’ll have to inform your contractors that they will be the ones who’ll submit their W-9 forms. Invite your contractors to fill out their documents and sign them electronically inside an Intuit account.

Here’s how:

1. Go to the Workers tab then select Contractors.
2. Click Add a contractor.
3. Enter the contractor's name and email.
4. Check the box to invite them to enter their information.
5. Click Add contractor.

We'll then send them an email requesting them to complete and submit the form. Your contractor's profile will appear on the Contactors and Vendors tab after they submit their W-9, and you'll be able to view a copy of the form.

Here's how to do it in QuickBooks Online:

1. From the left navigation pane select Payroll menu, then select Contractors.
2. Select the contractor’s name.
3. Select the Details tab to see contactor’s personal information. For W-9 copy kindly go to Documents tab.

You also have the option to manually enter this into your QuickBooks Online by following the steps that my colleague @Jen_D provided above.

Know that you can always leave a comment if you have further questions in mind regarding tax forms. Have a great day!