Greetings, @Kingdom21. 

Thanks for joining in on this thread. I hope your day is going well so far. I'd be more than happy to provide you with some insight. 

Here's a guide that can explain reimbursements and how to do them in detail: Reimburse an employee. 

As for the entering a transaction question, I recommend you consult with your accountant to be sure on what route is best for your business. They'll be able to give you the best accounting advice. 

I hope this helps. Feel free to reach back out if you have any other concerns. I'm only a post away. Have a good one!