Good day, @salonso12.

Thanks for dropping by in the QuickBooks Community. 
 

May I know the activity you're referring to when sending purchase orders (PO) in QuickBooks? Any additional information would be much appreciated. 

There are different ways on how to use the PO feature in QuickBooks Online (QBO). You can click Save and send to email PO directly to vendors when you're going to buy more products. This way, they will be notified about your intent to make a purchase.

On the other hand, simply select Save and close if you only need to record the transaction. This way, the system can easily track them in QuickBooks. 

 When your vendor accepts the purchase order and agrees to the given terms, you can quickly add it to an expense or bill transaction in QuickBooks. This keeps all the transactions connected and your accounts balanced.

For more details, you can also check out this article: How to create purchase orders and send them to vendors.

Don't hesitate to add your reply in this thread if you need further clarification. I'll be here willing to assist you. Keep safe.