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Replying to:
JasroV
QuickBooks Team

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Yes, there is a way, Shine.

 

You can set up an internal agreement with your customer about depositing the payment first before you invoice them for the job.

 

Once they accept it, you'll want to send them a payment link. This way, you can record their payment without invoicing them.

 

When you invoice them, manually record the payment and match it to their credit card deposit. I'll show you how.

 

  1. Go to the Banking or Transactions menu in your QuickBooks Online (QBO) account. 
  2. Click the Banking tab and select the tile for the account you want to review.
  3. Go to the For review tab to start your review.
  4. Locate and select the credit card deposit of your customer (It'll have a Match option in the ACTION column if it matches your record). 2.PNG
  5. Review the details of the deposit to ensure it matches your record.
  6. If this is the correct match, close the transaction, then select Match.

 

​You can also check this link for more details and other ways in matching your transactions: Categorize and match online bank transactions in QuickBooks Online.

 

In case you'll need to manually record the deposit, utilize this article for guidance: Record a retainer or deposit.

 

Let me also add this resource that helps you ensure your accounts are well accounted for: Reconcile an account in QuickBooks Online.

 

I'm always here to help you manage your receivables. If ever you need further assistance with it, feel free to tag me in your reply. Have a good one!

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