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Replying to:
SarahannC
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Hello there, @Lostsolopreneur.

 

QuickBooks recognize to generate transactions created per customer. The system apply each payment for each invoice.

 

In your scenario, you can process a single deposit that you can link to individual invoices by manually recording the bulk payment. Here's how:

 

  1. Go to the + New icon and choose Bank Deposit.
  2. Proceed to the Add funds to this deposit section.
  3. Enter the customer names in the Received From column.
  4. Make sure to use Accounts Receivable for the Account so you can link it to the invoice.
  5. Add a Payment Method then the respective amount you received. Choose Credit Card.

Once done, match the deposit to the transaction. You can utilize the Find Match option to link a bulk deposit to multiple transactions in QuickBooks. Here's how:

  1. Go to the Banking menu.
  2. Select the account where you receive the deposit.
  3. Click the transaction to expand the options, then tap the Find Match radio button.
  4. Find the invoice and the other transactions related to the deposit.
  5. Then, Save.

 

To keep your bank transactions organized, you can check this article: Categorize and match online bank transactions in QuickBooks Online.

 

Let me know if you have other questions or need more help handling transactions in QBO. The Community is always around to help. Take care and stay safe.

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