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I've got you covered, @lindab2810.
QuickBooks has the option to warn you when entering a duplicate bill number. You'll want to make sure that the feature is turned on. Here's how:
- Sign in to your QuickBooks Online (QBO) account.
- Click the Gear icon, then select Account and Settings.
- Select Advanced from the left menu.
- Go to the Other preferences section.
- Then, turn on the Warn me when I enter a bill number that’s already been used for that vendor option.
- Click Save, then Done.
After turning on the option, you'll now get a prompt that the bill number you're entering is a duplicate.
As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.
Please know that I'm just a reply away if you need any further assistance managing your bills or vendor transactions. Have a good one!