Hello @thedaisycollective,

Transactions downloaded from Square will recognize a match once you created the entry with the same amount and date. This is the reason why it'll say you'll have to confirm the match to deposit them into your bank.

If the posting account of your sales activity is different from the once coming from Square, you can create a bank transfer to post your income into the correct bank account. Learn more about bank transfer with this article: Transfer funds between accounts.

Meanwhile, you can create an expense with your sales tax liability account as the category detail. Or enter a sales tax payment to offset the liability amount from the sales tax you collected. Follow the steps in this article for your reference: File your sales tax return and record tax payment in QuickBooks Online.

Additionally, I've also included this helpful reference for a compilation of articles you can use while working with your credit card account with us: Banking for QuickBooks Online.

If you have any other concerns, please let me know by leaving any comments below. I'll be here to lend a hand.