Hello info1054,

The numbers you use for your transactions are an important part managing your books and I want to make sure you're able to use the numbers you need on your journal entries. I'll go over how QuickBooks numbers entries and how you can change the existing number.

QuickBooks Online's numbering system works sequentially, choosing the number of the new transaction based on the last number entered. For instance, if I were to create a journal and number it 541, the program will use 542 as the next number. There isn't a way to stop that sequential pattern, but there is a way to enter the number you want when you're creating a journal entry.

All you need to do is look to the Jounral no. field just above the columns where you enter the journal data and change the number in the field. Here's a visual reference for you.

Next time you have a journal entry you need numbered other than what the system assigns, feel free to change it here. Check out this article and its video to learn more about this transaction type: Create a journal entry in QuickBooks Online

Give me a shout if you need anything else. :)