Hi there, @TWH,

I’m glad to share how QuickBooks Online (QBO) reports the sales once you receive the invoice payments.

QBO reports the sales based on the accounting method of the company. If you’re set up for Accrual method, the sales are recorded at the time you enter the invoice regardless of whether it’s paid or not.

Cash method reports the sales at the time you receive payments. It doesn’t matter whether the payments have been deposited to the bank account or not.

In the scenario above, the cash sales will be reported in March if you select Cash method. You’ll see the sales posted in January when you select Accrual.

You can check Choose between cash and accrual accounting methods in reports for more information.

To show the cash sales in July, you’ll have to set the payment date to this specific month. Then, run the sales report in Cash accounting method.

I’ve added some examples in the screenshots below.

I also recommend consulting an accountant before making any changes to the invoices or payments. We need to ensure the books are still accurate since they were already closed last March.

Don’t hesitate to let me know if there’s anything else you need. You can mention my name (@MichelleT) if you have additional questions, and I’ll be sure to get back to you.