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Replying to:
JayneusR
QuickBooks Team

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Hello there, Crescere.

 

You'll need to manually record the bounced check, as it was not successfully processed. This is the reason why the invoice for the month of June isn't appearing in the job balance. To do that, we need to create a journal entry to reverse the original payment. Here's how:

 

  1. From the Company menu, choose Make General Journal Entries.
  2. In the General Entries window, debit your accounts receivable for the same amount of the NSF check.
  3. Enter a note in the Memo column describing the transaction.
  4. Select the name of the customer or job associated with the NSF check under the Name column.
  5. Credit the checking or bank account that received the original deposit.
  6. Click Save & Close.

 

After creating the journal entry, you'll need to move the NSF payment to this new reversing entry. Here's how:

 

  1. From the Reports menu, select Customer Receivables, then choose Customer Balance Details.
  2. Double-click the original payment line for the NSF transaction.
  3. In the Receive Payment window, move the check mark from the invoice to the reversing journal entry.
  4. Then, select Save & Close.

 

Once these steps are complete, the invoice associated with the bounced check will reappear as unpaid. Then your bank account balance will accurately reflect the deduction for the NSF check.

 

Please be aware that these steps may be complex and require careful attention. For a better understanding and specific advice, I strongly suggest consulting your accountant. They can offer helpful insights on this matter.

For more details in recording in bounce check, refer to this article: Handle Non-Sufficient Funds (NSF) or bounced check from the customer.

 

Feel free to visit the Community if you have any questions. The entire QuickBooks Team is always here to help.

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