I appreciate you for sharing detailed information about your concern, @buuzbee. Let me clarify a few points to help you apply the vendor credit to your bills accurately.
Before anything else, please note that we can't use discounts or credits when scheduling online payments with QuickBooks Bill Pay. To get around your situation, you can create a vendor credit and apply it to your bill to reduce its balance.
Let me walk you through the steps how:
Step 1: Make a vendor credit
- Select + New and click the Vendor Credit.
- Choose the vendor in the Vendor dropdown.
- Enter Category details or Item details based on your usual recording for this vendor, typically involving the product or service being credited.
- Click Save and close.
Then, apply the vendor credit to the bill. Remember, this doesn't pay the bill but only connects the transactions. Here's how:
Step 2: Applying the vendor credit
- Select + New and click Pay Bills.
- Select a bill for your vendor from the list. The available credit with this vendor is shown in the Credit Applied field.
- Click Save and close.
Once done, you can now pay the remaining balance by scheduling an online payment with QuickBooks Bill Pay.
For more information, you can refer to the following articles:
You can always check out this article to get an overview for smooth tracking of your business expenses: Run a report with vendor totals in QuickBooks Online.
Should you have any questions regarding vendor credits, bill pay, or other QuickBooks-related issues, please leave a reply below. The Community is always available to assist you 24/7.
