Thanks for the clarifications, @francined.
If you want to keep track of your orders and expenses, creating a Purchase Order is advisable. Also, if your business doesn't track the goods and services you order, you can directly enter bills.
Moreover, since you mentioned in your initial post that you already entered a bill against the inventory, we can use the Pay Bills option to mark it as paid. Let me walk you through the steps on how to do so.
- On the top navigation menu, select Vendors, then choose Pay Bills.
- Select the appropriate accounts payable account from the dropdown.
- Tick the checkboxes of the bills you want to pay.
- Set any discount or credit that you wish to apply to the bills.
- Input the date you paid the bill.
- Choose the payment method.
- Click Pay Selected Bills.
- Select Done, or select Pay More Bills if you have other bills you need to pay.
You can visit this article for reference and additional information: Pay bills in QuickBooks Desktop.
In the meantime, you can check out these articles to learn more about reports in QBDT and how you can personalize them:
Feel free to return to this post if you need further help recording the inventory item in QBDT. We're always available to assist you.
