Glad to have you here, @lgc-rcw,
For payments processed outside the program, simply apply a Bill Payment transaction towards the vendor bill to mark it as paid. Here's how:
- From the top toolbar, select Vendors then pick Pay Bills.
- Choose which Bill you want to pay from the list of open transactions.
- Enter all necessary information before clicking Save & Close.
To learn more about paying bills in QuickBooks Desktop, see this article: Pay bills in QuickBooks Desktop.
Let me know if you need further assistance about this. I'm always here to provide additional insights and help. Have a lovely day!
