Hello, @judys.

Allow me to chime in the conversation and help share some information about purchase order in QuickBooks. 

There a different way to receive the items from a Purchase Order Fulfillment Worksheet. You don't need to go to the purchase order management to create a bill or receipt. Instead, you can go directly to the purchase order transaction in QuickBooks and receive the items from there. Once you receive the items, the PO will no longer show on the Purchase Order Management window.

Let me know how it goes. I'll be on the lookout for your reply if you have other questions.