I'm glad to know that the information shared by my peer Kristine Mae above addressed your concern, @tkatke.

Yes, you can add the created payroll item for reimbursement to each paycheck as long as you need to reimburse your employees. For more guidance, you may want to check out this article: Create a non-taxable reimbursement payroll item.

You might also want to use this article that will serve as a guide to help prepare your tax forms: Year-end checklist for QuickBooks Desktop Payroll.

Please let me know if you need clarification about this, or there's anything else I can do for you. I'll be standing by for your response. Have a great day.