Thanks for the response, @NNeese.

Yes, once you've set up and linked the item to a specific expense account, then you won't have to choose an expense account later when you receive the items and invoice. Here's how you can add the expense account to the item from your item list:

       1. Go to the Vendors tab in the top menu, then navigate to the Item List.

       2. Right-click on the item and press Edit Item.

       3. In the Description section, under the Account drop-down, select the expense account.

       4. Hit OK when you're finished.

That's all there is to it! To learn more about the Item List in QuickBooks Desktop, you can refer to this Community article: Add, edit, and delete items.

Please come back to the Community for any questions or concerns that you may have. Have a great rest of your day.