I'm confused also. Quickbooks has become so Byzantine as to make it unusable for some tasks.  The tutorials are outdated like you said. They say click this or that button that is not on my actual desktop. When you click on "Time Activities" in "Projects" it only shows costs you have figured out yourself and entered in the box (the one that doesn't have the calculator anymore). So the employees that I set up earlier when there was a calculator have a cost rate and the newer ones don't. So much for making project management easier. And, the AI Google searches say that QB now figures out the costs automatically. Yippee! But it doesn't, even when you set up a project to use payroll expenses. So any employee that you don't enter a cost rate manually will show zero cost when you look at the time records. How useful is that?

Anyway; AI will be running our businesses for us pretty soon. They will figure out QB and I will be retiring soon. Good luck!