To address previewing the cost and setting up a group, Waimeaswan. You can use the Job Costing feature to track detailed material costs for each job internally while presenting a summarized cost to customers using Group Items.
First, let's set Job Costing for Detailed Tracking:
- Go to the Edit menu, select Preferences, choose Jobs & Estimates, and ensure that job costing and progress invoicing are enabled.
- Enter each material used in a project as an individual item in the Item List.
Next, we'll proceed to create Group Items for Customer Invoices:
- Start by going to Lists
- Then tap Item List, select New, and next choose Group.
- Name it for example: "Project Materials".
Moreover, add the individual material items. This group will represent the total cost of materials on customer-facing documents as a single line item.
After that, when creating an invoice for a customer, add the Project Materials group item and use the Group Item on Invoices.
Track and report detailed costs using the Reports menu, then Jobs, Time & Mileage, and selecting Job Profitability Detail.
To see additional information about setting up, you can click this article: Set up and use class tracking in QuickBooks Desktop.
Lastly, please refer to this article to see steps on how you can run reports to show transactions by class: Filter, sort, or total reports by Class.
For more questions about setting up transactions. Let us know below, we'll answer everything.
