Good morning,

We typically only use purchase orders to match what our techs say they're ordering to what is really ordered & shown on their invoice tickets. They call from a supply house & give us a number of lines and a work order to go with the PO.  At that time, they usually do not have prices yet to give us.  I enter category details of "supplies", the description is how many lines in the order and amount stays zero at that time.  Once I receive the invoice with a price on it, I go in & create a bill that matches that PO# to tie it all together.  I have discovered that if I only fill in the category details, that is when my PO closes automatically but if I fill in Item details instead, it will leave it open even with a zero dollar amount.  Apparently I will need to check with my accountant to see what will keep her books straight.