Welcome back to the Community, VLWP!
I'm delighted to hear that my colleague's solution worked for you and addressed your concerns about using purchase orders without inventory tracking. Feedback like yours inspires us to keep providing timely solutions for the best QuickBooks experience.
To dive deeper into tracking money owed to your vendors and paying bills without a purchase order, check out this link: A/P workflow in QuickBooks Desktop.
Feel free to bookmark these resources for future use. They contain instructions for recording bill payments automatically and manually:
Please know that you can always visit the Community for any QuickBooks concerns or questions on how to handle your accounting tasks. We're always available to provide the assistance needed.
