We'll provide details on how the purchase order feature works so you can track the items you order and receive in QuickBooks Desktop (QBDT) accordingly, EIT2024.
In QBDT, recording the full quantity of items through an Item Receipt will close your purchase order and show it as Received in Full. Editing the quantity on your bill will maintain the same status. In your case, we'll have to delete the Item Receipt to re-open your purchase order transaction. To do this, here's how:
- Go to the Vendors menu and select Vendors Center.
- Locate the vendor and go to the Transactions tab.
- Find the Item Receipt transaction and double-click it to open its content.
- Click the Delete option, then OK to confirm.
After that, pull up the purchase order and enter an Item Receipt transaction that reflects the right quantity received.
On the other hand, if you've reentered the partial quantity on the bill but still closed the purchase order, this can be an issue with your company file. You can fix this using QuickBooks File Doctor.
Additionally, purchase orders are an essential part of your Accounts Payable workflow in QBDT that helps you track the goods and services you order. You might want to check out this article to learn more about this procedure: AP scenarios in QuickBooks Desktop.
Feel free to reach out to us if you have any more queries or if there's anything else you'd like to know about managing purchase orders and vendor transactions in QBDT. We'd be more than happy to assist you.
