Thank you for responding and providing more information about your purchase order, JC. I'll help you navigate and manage your transaction effectively.
Typically, an open purchase order with outstanding items won't be closed automatically unless you manually select the Mark As Closed option. I recommend using the Verify and Rebuild tool to ensure the accuracy of your company data. The Verify tool detects common file issues, while the Rebuild tool resolves them, safeguarding the integrity of your financial information.
For data verification:
- Navigate to the Window menu and choose Close All.
- Click on File, then select Utilities.
- Opt for Verify Data.
For data rebuilding:
- Access File, then Utilities, and choose Rebuild Data.
- Follow the on-screen instructions and click OK.
- Select the backup location and hit OK.
- Enter a new name in the File name field and click Save.
For detailed instructions, refer to this article: Verify and Rebuild Data in QuickBooks Desktop.
Moreover, the Received column in your Purchase Orders shows the quantity of items received when generating the Bill, with a checkmark in the CLSD column if the item is received in full.
You may find the following articles helpful in tracking your expenses in QuickBooks Desktop:
Should you have any additional questions or need clarification about your transactions, kindly reply to this post. Your inquiries are always welcome, and I'm here to ensure you receive the support and information you need.
