Thanks for joining the thread, lauran.
Let me share additional details about entering Employer ID Numbers (EIN) and SSN Social Security numbers (SSN) in QuickBooks Online (QBO).
In QuickBooks, the EIN should be entered in the company profile, not the SSN, since SSN is required for employees and contractors.
The IRS assigns Employer ID Numbers, also known as Federal Tax Identification Numbers, to business entities. In general, the IRS uses EINs to track payroll tax liabilities and payments.
On the other hand, employees must have a valid Social Security number for payroll. This info goes on your employees' W-2s and oftentimes times State Unemployment Insurance tax forms.
Check out these articles for more details about SSN and EIN in QuickBooks:
Here's how to update EIN:
- Go to the Gear icon, then Account and Settings.
- Select Company, then Edit icon in the Company name section.
- From the EIN section, select and enter the EIN.
- Also, If you can’t edit the Company name, Legal name, or EIN, or you see Error -7000, edit your company info in your payments and payroll accounts first.
- Then click Save and Done.
For reference, here's an article for you: Change your business name, contact info, or EIN in QuickBooks Online.
To modify SSN:
- Go to Payroll, then select Employees.
- Select your employee.
- From Personal Info, click Edit.
- Next to the Social Security number, select View/Edit to update the info.
- When finished, select Save.
You may visit this article for details: Correct your employee's Social Security number.
Moreover, you can refer to my colleague's response about the SSN and EIN format.
You'll want to visit this link to learn more about the 1099 forms and how to prepare for the upcoming tax season: Get answers to your 1099 questions.
Tag me in the comment section if you have follow-up questions. I'm always here to help you.
