Thank you for your prompt response, WESNV. I'm stepping into this thread to provide additional information about tracking refund amounts resulting from returned purchases.

You can begin by depositing the refunded amount by the vendor for returned items. Here's how:

1. Click on Make Deposits from the Banking menu.
2. If the Payments to Deposit window appears, select OK.
3. Select the account you use when paying the items under Deposit To.
4. Select the vendor name under Received From.
5. In the From Account drop-down, select the appropriate Accounts Payable account.
6. In the Amount column, enter the actual amount of the Vendor check.
7. Enter the remaining information in the Deposit.
8. Click on Save and Close.

After that, record a bill credit for the returned items.

1. Go to the Vendors menu, then select Enter Bills.
2. Select the Credit radio button to account for the return of goods.
3. Select the vendor name, then go to the Items section.
4. Enter the returned items with the same amounts as the refund check.
5. Tap on Save & Close.

Lastly, link the deposit to the bill credit.

1. Click on Pay Bills from the Vendors tab.
2. Mark the deposit that matches the vendor check amount.
3. Select Set Credits and apply for the Bill Credit.
4. Hit Done.
5. Tap on Pay Selected Bills, then Done.

This article will also give you more tips about the process: Record a vendor refund in QuickBooks Desktop.

Aside from that, you can also gather important details while working with your vendor transactions in our system from this link: Accounts Payable workflows in QuickBooks Desktop.

If you have any other questions while tracking the vendor reimbursement, let me know by leaving a comment below. I'm just a few clicks away to help you again. Have a great day!