Hi bhamilton,

It's good to know that your donor has offered to pay some printing costs for your business. I will guide you through recording their donation, and at the same time, reflecting the expenses in your books.

QuickBooks Desktop has a feature called billable expenses charge, which allows you to mark the printing costs transaction as billable to your donor. The that billable expense reflects in the customer's profile and can be turned into an invoice. You just need to mark that invoice as paid, which represents the donor's donation.

To record the printing cost, you can write a check to the vendor (printing shop) and make the item billable to the donor. This process will post the expenses to your books.

The billable charge can be added to the donor's invoice, and the invoice can be marked as paid. The payment represents their donation to to your business.

1. From the Customers section, select Customer Center.
2. Right-click on the name of the donor and choose Create invoice..
3. Click Add time/Costs at the top.
4. There's a popup window saying there's a billable cost. Select the first choice and click OK.
   
5. Go to the Expenses section and select the created expense charge and click OK. It goes to the invoice.
   
6. Save the invoice and mark it as payment. Put a memo in the payment transaction, saying it was a donation.
7. Click Save & Close.

You can also check  some customer/donor-related reports after recording your transactions. Here's an article for your reference: Customize customer, job, and sales reports in QuickBooks Desktop.

Let me know how I help you record the printing expenses paid by a nation. Take care if you have more questions.