Hi there, @Rob5935.
Let me share insights about copying your data to a new company file in QuickBooks Desktop (QBDT).
If you already have an existing company file, then you won't need to start from scratch to start a new one. That said, you can copy and use some of your previous data such as the accounts, lists (customers, vendors, items, etc.), templates, and preferences.
To start, let's copy an existing file and condense this to remove all the transactions. This option will give you a basic framework to use for your new company file.
If you use Enterprise or Accountant, you can make use of a function that lets you quickly create new company files from older ones. Consider it a method of producing corporate file templates.
Here's how:
- Go to the File menu and select New Company from Existing Company File.
- Click Browse and locate the company file you want to copy.
- Click the file and Open it.
- Name the file. Then, when ready, select Create Company.
After the process, QuickBooks will copy your preferences, sales tax items, memorized reports, and chart of accounts. However, you'll want to take note that it doesn't bring over your bank or credit card accounts. These include sensitive information such as Employer Identification Number (EIN) or payroll.
Moreover, I added this article for your reference and other options appropriate to the other versions you have: Create new company files from existing ones in QuickBooks Desktop.
Keep me posted if you have other concerns related to QuickBooks. I'm always here to help. Have a good one!
