Thanks for providing a screen shot, MommyTheBommy.

I'll provide you some tips for managing your vendor transactions. Both bill and check are technically an expense. These have different meanings in QuickBooks. A bill is money that your company owes but plans to pay later. While a check is payment that your company pays for a purchase on the spot.

If you create a bill for your vendor, you can use the Pay Bills feature to pay it. This will zero the balance. If you created a check to pay the bill, you'll need to link the check to the bill to clear it's balance.

Here's how:

1. Open the check you created. Change the Expense account to Accounts Payable.
2. From the Customer: Job dropdown, select the vendor name. If you don't enter a name, QuickBooks will ask you to choose a vendor for the Accounts Payable line item.
3. Select Save & Close.

Then pay the bill.

1. Go to the Vendors menu, then select Pay Bills.
2. Select the bill connected to the check.
3. Select Set Credits, then go to the Credits tab.
4. Put a check on the credit. Change the amount as needed.
5. Select Done. Then select Pay Selected Bills.

On the other hand. if you don't want to general all bills and write a check to pay your vendor. Then, you can delete the bills and keep the check. This will ensure your actual vendors balance is accurate. I recommend reviewing this article for more details: Bill shows as unpaid after writing a check in QuickBooks Desktop.

Furthermore, you can choose from a wide variety of ready-made vendor reports in QuickBooks Desktop. Check out this resource to know where your business is in terms of expenses and accounts payable: Customize vendor reports.

If you need further assistance managing your vendors, let us know. We're always here to help you.