Thanks for joining the thread, Jeremiah.

I'll provide a different method for recording the full amount of donations sent by your donors.

You can create a bank deposit to record the full amount of the grant. This way, the amount will reflect in your in-kind revenue account without affecting the Accounts Receivable (AR). I'll show you how.

1. Go to the Banking menu.
2. Click Make Deposits.
3. Select the In-Kind Revenue account in the Deposit To field.
4. Choose the Gas Utility Company in the From Account column.
5. Enter the amount and fill in all the necessary information.
6. Once done, hit Save & Close.

Then, generate a monthly bill and use the expenses tab to record the transaction to the in-kind expense account.

Here's how:

1. Go to the Vendors menu.
2. Select Enter Bills.
3. Choose a vendor from the Vendor dropdown (optional).
4. Fill in the date and all the necessary details.
5. In the Expenses tab, select the In-Kind Expense account. Use the Items tab if you have created an item or service for heating the building.
6. Enter the amount.
7. Once done, hit Save & Close.

After that, you can follow the steps provided by my colleague JasroV to pay the bill using the clearing account. 

I recommend getting in touch with your accountant for your other option to record the transaction. This ensures your books stay accurate.

You may also visit our website for more suggestions and other resources to help you manage your books: QuickBooks Help Articles page.

You're welcome to post again if you have further questions or concerns. We're always available to help you.