I can see how hard you tried here. No worries, I'll make it up to you to ensure you never have to deal with this again, jmphoenix2000.
When connecting your Square account, QuickBooks automatically categorizes and matches your bank records. All you need to do is review and approve the work. Also, QuickBooks downloads transactions based on the data provided by your Square app. Since the downloaded data are not matching in QBO, I'd suggest getting in touch with Square Support. They'd be able to check on how your account is set up and prevent this from happening in the future.
Once the issue is fixed and your Square transactions appear in QuickBooks, then you’re ready to review and add them to your books. Here's how:
- Go to Bookkeeping, select Transactions, then
- Choose App transactions, or go to Banking.
- Select App transactions.
- Tap For review. Your Square transactions appear in the list, with details like product description, quantity, purchase price, and fee breakdowns.
- For each transaction, choose an action, depending on the status. Select Add or Match (This transaction is ready to add to your books. If QuickBooks is connected to the bank account you use to deposit Square payments, you can match it to a specific transaction that’s already in your books). Tap Review (There are multiple transactions in the books that could be the same as the transaction from Square. Confirm which transaction it matches).
- Once you’ve added transactions, you can review them by going to the Reviewed tab, then select the sales receipt or deposit under the Added/Matched column.
To learn more about managing and connecting Square to QBO, consider checking out these articles:
Let me know in the comments below if you have other banking concerns or inquiries about managing your transactions in QBO. I'm just around to help. Take care always.
